ADVISEMENT REFERENCE MANUAL FOR THE LIBERAL ARTS PROGRAMS
The Advisement Reference Manual, used by the advising and teaching faculty in the
Academic Advisement Center, is an in-depth resources which should prove helpful to
any faculty member engaged in advising liberal arts students at NCC. The manual is
designed to be used in concert with the Master Academic Plan and Liberal Arts Degree Trackers.
- Effective advisement involves assisting the student to find a good match between the
his/her interests, abilities and career objectives, and the College's courses and
- Advisors should make course and program recommendations based on the advisor's assessment of
the student's ability to be successful in the experience.
- The advisement dialogue should be initiated with the recognition that advisement is
an ongoing process that should continue throughout the student's college experience.
- This dialogue can be continued at a later time.
- Check placement scores results, transcripts, Academic Standing, and the Degree Evaluation
page from the Portal.
- Using the placement results, review students' academic strengths and weaknesses. If
students are in programs such as liberal arts, with a wide array of course options
to choose from, evaluate as best you can, the student's ability to succeed in the
course prior to recommending it.
- Fully inform students about degree requirements and SUNY Seamless Transfer.
- Students placed in developmental courses should not be given heavy academic programs.
If a student placed into 2/3 developmental courses they must enroll in and complete
MEANING OF ACADEMIC STANDING CODES DISPLAYED ON THE TRANSCRIPT
- Good Standing - maximum 17 credits or the equivalent.
- Academic Warning - maximum 14 credits or the equivalent because of low GPA after first
- Academic Probation - maximum 11.5 credits or the equivalent due to low GPA. A "HOLD"
is placed on student's records. Student must complete one Retention Strategy Session
intervention. Refer student to the Center for Educational and Retention Counseling (CERC) located in Building M, Room 19 for more information.
- Non-degree seeking students are not eligible for financial aid. Scenario I: Incomplete
applicant due to missing high school or college transcript or other document and may
register for maximum 17 credits. Scenario II: Student interested in taking courses,
but not working towards a degree. These students are restricted from taking courses
that require pre-requisites unless they were completed at another college.
- Visiting Student. Scenario I: Previous summer school student. This student must re-apply
to the College in order to become a matriculated student. Scenario II: Visiting full
time student from another college. Attends by special arrangement with our Admissions
- Academic Dismissal: Students who have been out for two or more full semesters (one
academic year) can be reinstated (no appeal application required) by re-admitting
at the Registrar's Office; students who wish to return before this time frame must
file an appeal application. These students cannot register unless they have been re-admitted by the Academic
- Developmental Dismissal: Any student who does not pass a developmental class within
three attempts will be dismissed. Student will receive a letter from the related academic
department (English, Reading, or Math) which includes the college policy. Student
can reinstate after a separation of at least one academic year (fall/spring), only
if future placement test results reveal no need for developmental in the area(s) for
which the student was dismissed and/or college-level credits have been awarded in
the failed area(s). Placement retest must be scheduled with Placement Testing, (516)
572-7780. In an extenuating circumstance, a student who has been out less than one
year may contact the dismissal department to discuss his/her situation to see if an
exception to this policy may be granted.
SPECIAL PERMISSION PROCEDURES
- "Academic Dismissal" once reinstated, refer student to Center for Educational and Retention Counseling (CERC), Nassau Hall, Building M, Room 19 516. 572.7141.
- "Developmental Dismissal" These students cannot register unless they have been re-admitted.
See Developmental Dismissal above.
- “Academic Warning ” limited to 14 credits because of low GPA, refer student to CERC
if requesting to enroll for more than 14 credits.
- “Academic Probation" due to low GPA. These students must make an appointment with
CERC in order to register.
- Students in "Good Standing," who request 18 credits, must get an approval from an
Academic Advisor. Student Services Center, 516.572.7436.
- Students in "Good Standing," who request 19 credits or more, must get an approval
from the Director of the Academic Advisement Center.
ADVISEMENT CHECK LIST
- Review the requirements of the student's degree program before advising students.
- Discuss student's goals and plans to get a sense of student's direction (undecided,
pre-med, allied health sciences, pre-law, future teacher etc.).
- Check academic standing to determine the maximum number of credits for which a student
- Check to see if student needs to complete any developmental course work and put appropriate
developmetal on the course selection form immediately. Recommend no more than 12 to
15 credits, including developmental credit equivalents.
- Check to see what degree requirements the student has fulfilled and determine what
still needs to be taken. Use either the degree tracker sheet (pink A.A. or blue A.S.
for Liberal Arts majors) or the detailed Degree Evaluation Report from MyNCC Portal.
- Review pre-requisites before recommending a course.
- Review transcript to get a picture of the student's academic experience, areas of
strength and weakness, etc.
- Enter courses and alternate courses on the Course Recommendation Form (alternates
are very important for student self-registration).
- Use "Not Applicable to Degree" area on the Course Recommendation Form if course does
not apply to student's degree requirements.
- Discuss student's realistic time availability for classes, study, number of hours
devoted to work, child-care or other responsibilities so as not to overload student
- Legibly sign and date the Course Recommendation Form and make sure the student's name
and NCC ID number appear on the form. Give student white copy and return the yellow
copy to the department for filing.