Advisement Resources for Faculty
ADVISEMENT REFERENCE MANUAL FOR THE LIBERAL ARTS PROGRAMS
The Advisement Reference Manual, used by the advising and teaching faculty in the Academic Advisement Center, is an in-depth resource which should prove helpful to any faculty member engaged in advising liberal arts students at NCC. The manual is designed to be used in concert with the Master Academic Plan and Liberal Arts Degree Trackers.
If you need a quick reference, please refer to the information below.
- Effective advisement involves assisting the student to find a good match between the his/her interests, abilities and career objectives, and the College's courses and programs.
- Advisors should make course and program recommendations based on the advisor's assesssment of the student's ability to be successful in the experience.
- The advisement dialogue should be initiated with the recognition that advisement is an ongoing process that should continue throughout the student's college experience.
- This dialogue can be continued at a later time.
- Check placement scores results, transcripts, Academic Standing, and the Degree Evaluation page from the Portal.
- Using the placement results, review students' academic strengths and weaknesses. If students are in programs such as liberal arts, with a wide array of course options to choose from, evaluate as best you can, the student's ability to succeed in the course prior to recommending it.
- Fully inform students about degree requirements and SUNY Seamless Transfer.
- Students placed in remedial courses should not be given heavy academic programs. If a student placed into 2/3 remedials they must enroll in and complete NCC 101.
HOW TO DECODE PLACEMENT TEST SCORES
New students are placed at a variety of levels in Reading (RDG), Mathematics (MAT) and English (ENG) based on the placement test.
Some students are exempt from placement based on AP/IB credit from high school, previous college credit and/or SAT/ACT scores. Exemption codes appear on the student's test scores as follows: A- exempt from English and Reading test; E- exempt from Math test; D- exempt from all testing. Please note that a student who is exempt from the math placement test may still require the College Level Math (CLM) test for MAT 111 or higher.
Non-Degree students with no placement scores or exemptions are restricted from enrolling in any courses that require specific English, Reading or Math placements.
- RDG 001: (4 credit equivalents) Must enroll for this course and upon successful completion, enroll for RDG 002, the successor course. (Students placed in RDG 001 cannot take ENG 101 even if the placement says ENG 101). Re-test: students have the opportunity to re-test during the first week of class and may place into RDG 002 or above. For students with no more than two remedials, an advisor may recommend RDG 003; upon successful completion, students will have satisfied RDG 001 and RDG 002. Permisson for RDG 003 can be obtained from the Reading Department.
- RDG 002: (3 credit equivalents) Must enroll for this course. Upon successful completion of this class, remediation in reading is concluded. There is no restriction on enrolling in ENG 101 for students with this placement.
- RDG101: This is a recommended course only. It is listed as a placement to indicate that students will benefit from additional assistance in reading. It yields 3 credits and is counted as a humanities elective.
- RDG 999: No reading course is required or recommended.
- ENG 001: (3 credit equivalents) Must enroll for this course and upon successful completion, can enroll in ENG 101 if the student's Reading placement is 002 or above. (There is no successor English remedial class after 001).
- ENG 001/ENG 101: Double class, six hours per week, by invitation only to students placing in the upper range in ENG 001. Eligible students will present a letter from the English Department.
- ENG 100: This is a 3 credit English composition placement includes an extra 50 minutes. Students can take ENG 102 after successfully completing this course.
- ENG 101: This is a 3 credit English compositon placement.
- MAT 001: Must enroll for this course and, upon successful completion enroll in MAT 002, the successor course. (3 credit equivalents)
- MAT 002: Must enroll for this course, and upon successful completion, students are eligible to enroll for a credit level mathematics course by advisement. (4.5 credit equivalents)
- MAT 100: Students select credit level mathematics MAT 100, 101, 102, 109, 114 (for Teacher Education) or 118 in consultation with advisor.
- MAT 111 or 112: Only appears if the student placed into the course by taking the College Level Math (CLM) test. (MAT 112 placement allows student to take MAT 112 or 122.)
MEANING OF ACADEMIC STANDING CODES DISPLAYED ON THE TRANSCRIPT
- Good Standing - maximum 17 credits or the equivalent.
- Academic Warning - maximum 14 credits or the equivalent because of low GPA after first semester.
- Academic Probation - maximum 11.5 credits or the equivalent due to low GPA. A "HOLD" is placed on student's records. Student must complete one Retention Strategy Session intervention. Refer student to the Center for Educational and Retention Counseling (CERC) located in Building M, Room 19 for more information.
- Non-degree seeking students are not eligible for financial aid. Scenario I: Incomplete applicant due to missing high school or college transcript or other document and may register for maximum 17 credits. Scenario II: Student interested in taking courses, but not working towards a degree. These students are restricted from taking courses that require pre-requisites unless they were completed at another college.
- Visiting Student. Scenario I: Previous summer school student. This student must re-apply to the College in order to become a matriculated student. Scenario II: Visiting full time student from another college. Attends by special arrangement with our Admissions Office.
- Academic Dismissal: Students who have been out for two or more full semesters (one academic year) can be reinstated (no appeal application required) by re-admitting at the Registrar's Office; students who wish to return before this time frame must file an appeal application. These students cannot register unless they have been re-admitted by the Academic Standing Committee.
- Remedial Dismissal: Any student who does not pass a remedial class within three attempts or fails all three BEP academic courses upon first attempt will be remedial dismissed. Student will receive a letter from the related academic department (English, Reading, Math or BEP) which includes the college policy. Student can reinstate after a separation of at least one academic year (fall/spring), only if future placement test results reveal no need for remediation in the area(s) for which the student was dismissed and/or college-level credits have been awarded in the failed area(s). Placement retest must be scheduled with Placement Testing, Building U, (516) 572-7780. In an extenuating circumstance, a student who has been out less than one year may contact the dismissal department to discuss his/her situation to see if an exception to this policy may be granted.
SPECIAL PERMISSION PROCEDURES
- "Academic Dismissal" once reinstated, refer student to Center for Educational and Retention Counseling (CERC), Nassau Hall, Building M, Room 19 516. 572.7141.
- "Remedial Dismissal" These students cannot register unless they have been re-admitted. See Remedial Dismissal above.
- “Academic Warning ” limited to 14 credits because of low GPA, refer student to CERC if requesting to enroll for more than 14 credits.
- “Academic Probation" due to low GPA. These students must make an appointment with CERC in order to register.
- Students in "Good Standing," who request 18 credits, must get an approval from an Academic Advisor. Building U, 516.572.7436.
- Students in "Good Standing," who request 19 credits or more, must get an approval from the Director of the Academic Advisement Center.
ADVISEMENT CHECK LIST
- Review the requirements of the student's degree program before advising students.
- Discuss student's goals and plans to get a sense of student's direction (undecided, pre-med, allied health sciences, pre-law, future teacher etc.).
- Check academic standing to determine the maximum number of credits for which a student may enroll.
- Check to see if student needs to complete any remedial course work and put appropriate remedial on the course selection form immediately. Do not advise for more than 12 to 15 credits, including remedial credit equivalents.
- Restrictions impacting students with required remediation are listed below:
- ENG 001 student may not take: AFR 170, 197, ART 100, 102, 103, 104, 124, 201, 202, 203, American Sign Language, BIO 109, Chemistry, Communications, Computer Processing (except CMP 100), Computer Science, Criminal Justice, English (credit-level), Foreign Languages, Fire Science, HIS 270, Informational Technology, Mathematics (except MAT 001, 002, 003), MDC 101, 102, 130, Philosophy, Physics (except PHY 120), Security Administration, SCI 141
- RDG 001 student may not take: American Sign Language, AFR 140, 141, 143, 170, 197, 200, 201, 203, ART 100, 102, 103, 104, 124, 201, 202, 203, BIO 109, Chemistry, Communications, Computer Processing (except CMP 100), Computer Science, Criminal Justice, DAN 101, ENG 101, Fire Science, Foreign Languages, Geography (except GEO 202), History, Informational Technology, Mathematics (except MAT 001, 002, 003), MDC 101, 102, 130, Philosophy, Physics (except PHY 120), Political Science, Reading (credit-level), Security Administration, THR 100, 101, 103, 104, 107, 201
- RDG 002 students may not take: American Sign Language, AFR 143, 170, 197, 201 ART 100, 102, 103, 104, 124, 201, 202, 203, BIO 109, Chemistry, Communications, CRJ 230, DAN 101, Foreign Languages, Geography (except GEO 202), History (except HIS 105, 106, 136, 140, 176, 177, 178, 190, 219, 220, 221, 222, 234), Philosophy, Physics (except PHY 120), Political Science (except POL 111), Reading (credit-level), THR 100, 101, 103, 104, 107, 201
- MAT 001, 002, 003 student may not take: Chemistry, Computer Processing (except CMP 100), Computer Science, EC0 207, 208, Information Technology, Mathematics (credit-level), Physics (except PHY 120)
- Any two remedial courses: students may not take ACC 101
- Check to see what degree requirements the student has fulfilled and determine what still needs to be taken. Use either the degree tracker sheet (pink AA or blue AS for Liberal Arts majors) or the detailed Degree Evaluation Report from MyNCC Portal.
- Review pre-requisites before recommending a course.
- Review transcript to get a picture of the student's academic experience, areas of strength and weakness, etc.
- Enter courses and alternate courses on the Course Recommendation Form (alternates are very important for student self-registration).
- Use "Not Applicable to Degree" area on the Course Recommendation Form if course does not apply to student's degree requirements.
- Discuss student's realistic time availability for classes, study, number of hours devoted to work, child-care or other responsibilities so as not to overload student with credits.
- Legibly sign and date the Course Recommendation Form and make sure the student's name and NCC ID number appear on the form. Give student white copy and return the yellow copy to the department for filing.
- Give the student a "How to Register for Classes" sheet to proceed with registration.