ADVISING OBJECTIVES                 

ADVISING PROCEDURES

HOW TO DECODE PLACEMENT TESTING

MEANING OF ACADEMIC STANDING CODES

IMPOUND CODES

IMPOUND CODE OFFICE AND DEFINITION

SPECIAL PERMISSION PROCEDURES

ADVISEMENT CHECKLIST

IN DEPTH ADVISING

ADVISING OBJECTIVES

• Effective advisement involves assisting the student to find a good match between the student's interests, abilities and career objectives, and the College's courses and programs.
• Students should be given courses and programs which will enable them to be successful.
• The advisement dialogue should be initiated with the recognition that advisement is an on-going process that should continue throughout the student's college experience.
• This dialogue can be continued at a later time with you or another advisor.

ADVISING PROCEDURES

• Check placement test results.
• Using the placement results, review students' academic strengths and weaknesses. If students are in programs such as liberal arts, with a wide array of course options to choose from, evaluate as best you can, the students' ability to succeed in the course prior to recommending it.
• Fully inform students about degree requirements and SUNY General Education transfer guidelines.
• Students placed in remedial courses should not be given heavy academic programs. If a student placed into 2/3 remedials they must enroll in and complete NCC 101.

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HOW TO DECODE PLACEMENT TEST SCORES

New students are placed at a variety of levels in Reading (RDG), Mathematics (MAT) and English (ENG) based on the placement test. If you do not see placements displayed on any College document, it is due to either a) the student has not taken the test and therefore cannot be advised until tested or b) the student has been exempted from the test. Exemptions result from advanced placement credit from high school, previous college credit, or SAT scores.

• RDG 001: (RDG 001 is equivalent to 4 credits) Must enroll for this course and upon successful completion, enroll for RDG 002, the successor course. (Students placed in RDG 001 cannot take ENG 101 even if the placement says ENG 101). Re-test: students have the opportunity to re-test during the first week of class and may place into RDG 002 or above.
• RDG 002: (RDG 002 is equivalent to 3 credits) Must enroll for this course. Upon successful completion of this class, remediation in reading is concluded. There is no restriction on enrolling in ENG 101 for students with this placement. No re-test in this class.
• RDG101: This is a recommended course only. It is listed as a placement to indicate that students will benefit from additional assistance in reading. It yields 3 credits and is counted as a humanities elective.
• RDG/NON: No reading course is required or recommended.
• ENG 001: (ENG 001 is equivalent to 3 credits) Must enroll for this course and upon successful completion, can enroll in ENG 101 if the student's Reading placement is 002 or above. (There is no successor English remedial class after 001). Re-test: Students have the opportunity to re-test during the first week of class and may place into ENG 101.
• ENG 101: Composition I: Students placed into ENG 101 are eligible to enroll for this class if their Reading placement is 002 or above.
• ENG 001/ENG 101: Double class, six hours per week, by invitation only to students placing in the upper range in ENG 001. Eligible students will present a letter from the English Department.
• MAT 001: Must enroll for this course and, upon successful completion enroll in MAT 002, the successor course. (MAT 001 is equivalent to 3 credits.) No re-test in this class.
• MAT 002: Must enroll for this course, and upon successful completion, students are eligible to enroll for a credit level mathematics course by advisement. (MAT 002 is equivalent to 4.5 credits.) No re-test in this class.
• MAT 003: Students who place into MAT 001 and have scored 37 or above on the arithmetic portion of the placement test will be invited to take MAT 003 as a one-semester alternative to the two-semester sequence of MAT 001 and MAT 002. Also students who have failed MAT 001 and have not previously taken MAT 003 may enroll into MAT 003. Upon successful completion they will be eligible to take a credit bearing math course. (MAT 003 is equivalent to 6 credits.)
• "NO MAT REMEDIATION" or "MAT 100, 101, 102" Students select credit level mathematics in consultation with advisor.
• MAT 109, 111 or 122: The course number indicates the recommended starting level.
• NCC 101: Students with two or more remedials must enroll in and complete this freshmen seminar.

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MEANING OF ACADEMIC STANDING CODES DISPLAYED ON A TRANSCRIPT

A = Good Standing, may enroll for up to 17 credits or the equivalent.

B = Good Standing, limited to 14 credits because of low GPA after first semester. All Liberal Arts students can only be advised by an Educational Counselor by appointment in Nassau Hall, Room 19, 572-7141.

Q = Limited to 14 credits because of two or more W's during the previous semester.

V = Academic Probation due to excessive W's, limited to 11 credits.

D = Academic Probation due to low GPA, limited to 11 credits. Can only be advised by an Educational Counselor by appointment in Nassau Hall, Room 19, 572-7141.

F = Non-Matriculated. Scenario I: Incomplete applicant due to missing high school or  College transcript or other document. May register for full-time but not eligible for financial aid. Scenario II: Began prior to 1996 and never met College course matriculation or GPA requirements listed in Catalog.

G = Transient. Scenario I: Previous summer school student. This student must re-apply to the College in order to become a matriculated student. Scenario II: Visiting full time student from another college. Attends by special arrangement with our Admissions Office.

N = Non-degree. Scenario I: May take up to 11 credits in one semester but no more than 12 overall. If student did not take placement test, cannot enroll in ACC, ART History, BIO 109, COM, CHE, CMP courses (except CMP 100), ENG, MAT, PHI, PHY and RDG. Student must take the Placement Test to continue beyond 12 credits. Scenario II: Graduate of NCC or another college with permission to attend full-time given by our Admission's Office.

J = Academic Dismissal. Student may not attend until officially readmitted. Refer students to the Assistant Dean of Students' Office, College Center Building, Room 314.

K = Academic Dismissal: Remedial. Student did not pass a remedial class after a third attempt or failed all three BEP academic courses after the first attempt. Refer students to the Director of Placement Testing, located in Building U.

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IMPOUND CODES

If students are impounded, they cannot register or be advised. A three letter code is displayed under "IMPOUNDS" in the upper right hand corner of the printout of the student's transcripts. Refer students to the appropriate office to clear impound before returning for advisement at the Center.

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IMPOUND CODE

OFFICE

DEFINITION

ATH

Physical Education

Athletic equipment or lock not
returned Complex

BUR

Bursar/Student Finance

Outstanding tuition balance

COA

College of the Air

Outstanding debt or overdue
tape

COL

Collections

Student record has been sent
to an external collection agency.

DIS

Dean of Students

Refer student to Dean of
Students

FSA

Faculty Student Association

Outstanding student emergency
book loan

GHS

The Childen's Greenhouse

Outstanding balance

GRN

Grants Office

Outstanding tuition balance or
student aid program in arrears

IMM

College Nurse

Immunization non-complier

ISO

International Student Office

Documentation Incomplete

LIB

Library

Delinquent book or media item or overdue fees

REG

Registrar or Admissions

Missing transcript or other
document

SPECIAL PERMISSION PROCEDURES

1. Academically Dismissed (J or K Standing). These students cannot register unless they have already been re-admitted by the Academic Standing Committee. Refer students with a "J" standing to the Assistant Dean of Students' Office, located in the College Center Building, Room 314. Refer students with a "K" standing to the Director of Placement Testing, located in Building U.
2. “B” Academic Standing, limited to 14 credits because of low GPA. Liberal Arts students can only be advised by an Educational Counselor by appointment in Nassau Hall, Building M, Room 19, (572-7141)
3. “D" Academic Standing, due to low GPA. These students must make an appointment with an Educational Counselor in Nassau Hall, Building M, Room 19 in order to register (572-7141).
4. Currently attending/returning students in "Q" (14 cr. limit), or "V" (11 cr. limit), who request to take additional credits beyond their credit limitations, must get an approval from an Educational Counselor in Nassau Hall, Building M, Room 19, (572-7141).
5. Students in "A" standing, who request 18 or more credits and those in "N" part time non-degree standing, who request more than 11 credits respectively, must get an approval from an Academic Advisor following advisement. Building U, (572-7436).
   
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ADVISEMENT CHECK LIST
To avoid common advisement mistakes

To avoid common advisement mistakes

• Familiarize yourself with the requirements of your departmental degree program before advising any students.
• Check major code to be sure student is in your program. Any student with code 46 must be referred to BEP (North Hall 103). Any student with code 48 must be referred to an ESL Advisor at the Academic Advisement Center (Building U).
• Check academic standing (status) to give appropriate amount of credits. If student is "D" status, refer to Educational Counseling, Nassau Hall, Building M, Room 19.
• Check impound codes (Above). If student has an impound, refer him/her to the appropriate office to resolve it before advisement can continue.
• Check to see if student needs to complete any remedial course work and put appropriate remedial on the registration card immediately. Do not give more than 12-15 credits to students with remedials including remedial credit equivalents. No ENG101 with RDG 001. No ART History, BIO 109, COM or PHI for students in ENG and RDG remedials. No CHE, CMP (except for CMP 100), or PHY for students in any remedials or ESL courses. No ACC for students with 2 or more remedials.
• Check to see what degree requirements the student has fulfilled and determine what still needs to be taken.
• Discuss student's goals and plans (pre-med, Allied heath science, pre-law, future teacher, etc).
• Take into consideration any necessary pre-requisites before giving a course.
• Check student's previous background with regard to math and science courses and choose appropriate math or science for degree program and/or goals.
• Put alternate courses on registration card if possible so that scheduling will be easier for students.
• Discuss student's time availability for study, number of hours devoted to work, child-care or other responsibilities so as not to overload student with credits.
• Legibly sign and date the registration card and make sure the student's name and social security number and signature are on it.

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